RECORDS MANAGEMENT OFFICER II, JOB GRADE KFS 8- REF KFS/RMOII/2022 ONE (1) POST (PERMANENT & PENSIONABLE)
a) Job Specifications
An officer at this level shall report to Head Registries.
b) Duties and responsibilities
Ensuring security of information, documents, files and office equipment
Supervision of the registry; sorting and classifying documents for filing.
Storage, updating and maintenance of personnel records and file index
Controlling opening of open, confidential and secret files
Custody and Maintenance of KFS documents; ensuring security of information and Records in a registry/archives.
Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained
Planning appropriate office accommodation for registries;
Ensuring that file movement records are. Updated and maintained; overseeing security of files and documents;
Ensuring receipt and proper dispatch of mails and maintaining related
Digitizing KFS documents for circulation and archiving.
Promote public values and principles
Mentoring and coaching
c.) Person Specifications
Bachelor’s Degree in any of the following disciplines: – Information Science Management, Records Management or any of the Social Sciences plus a Certificate in Records Management/Information Management or other relevant and equivalent qualifications from a recognized Institution;