a) Job Specifications

An officer at this level shall report to Head Registries.

b) Duties and responsibilities

1. Ensuring security of information, documents, files and office equipment
2. Supervision of the registry; sorting and classifying documents for filing.
3. Storage, updating and maintenance of personnel records and file index
4. Controlling opening of open, confidential and secret files
5. Custody and Maintenance of KFS documents; ensuring security of information and Records in a registry/archives.
6. Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained
7. Planning appropriate office accommodation for registries;
8. Ensuring that file movement records are. Updated and maintained; overseeing security of files and documents;
9. Ensuring receipt and proper dispatch of mails and maintaining related
10. Digitizing KFS documents for circulation and archiving.
11. Promote public values and principles
12. Mentoring and coaching

c.) Person Specifications

1. Bachelor’s Degree in any of the following disciplines: – Information Science Management, Records Management or any of the Social Sciences plus a Certificate in Records Management/Information Management or other relevant and equivalent qualifications from a recognized Institution;
2. Proficiency in Computer applications